1. Job Purpose
 The primary function of the Secretary's job is to provide principal secretarial and office management support to the IT Director and department.
2. Principal Accountabilities
 Prepare and manage correspondence, reports and documents
 Follow up on monthly reports with concerned departments
 Act as point of contact between IT Director Office and other departments
 Organize and coordinate meetings, conferences, travel arrangements
 Take, type and distribute minutes of meeting when required
 Maintain schedules and calendars
 Arrange and confirm appointments
 Handle incoming mail and other material
 Setup and maintain filing systems
 Operate office equipment
 Manage office supplies
 Performs miscellaneous tasks as assigned by his/her direct manager
3. Health & Safety Responsibilities
 Complies with established health and safety guidelines and procedures and ensures the health, safety and welfare of self and others
 Identifies and reports to management any Health, Safety or Environmental risks and makes suggestions to address these risks and co-operate with his/her supervisor's instructions.
4. Communications and Working Relationships
 Communicate verbally and in writing to answer inquires and provide information
 Liaison with internal and external contacts
 Coordinate the flow of information both internally and externally
Industry Type : Construction / Civil Engineering
Functional Area : Secretary / Front Office / Personal Assistant (PA)
Desired Candidate Profile
1. Knowledge, Skills, Experience and Qualifications
 College graduate
 Knowledge and working experience with MS- Office
 English language proficiency
 Proven experience of producing correspondence and documents
 Excellent interpersonal skills
 Professional and approachable
 Time management
 Stress tolerance
 Self-motivation
 Detail-oriented and understands the deadline driven nature of work
 Ability to multi-task
 Ability to maintain organized filing system
2. Physical Requirements of the Job - If Applicable
 The job of the Secretary do not require local or international travel
