1. Job Purpose
The primary function of the Secretary's job is to provide principal secretarial and office management support to the IT Director and department.
2. Principal Accountabilities
Prepare and manage correspondence, reports and documents
Follow up on monthly reports with concerned departments
Act as point of contact between IT Director Office and other departments
Organize and coordinate meetings, conferences, travel arrangements
Take, type and distribute minutes of meeting when required
Maintain schedules and calendars
Arrange and confirm appointments
Handle incoming mail and other material
Setup and maintain filing systems
Operate office equipment
Manage office supplies
Performs miscellaneous tasks as assigned by his/her direct manager
3. Health & Safety Responsibilities
Complies with established health and safety guidelines and procedures and ensures the health, safety and welfare of self and others
Identifies and reports to management any Health, Safety or Environmental risks and makes suggestions to address these risks and co-operate with his/her supervisor's instructions.
4. Communications and Working Relationships
Communicate verbally and in writing to answer inquires and provide information
Liaison with internal and external contacts
Coordinate the flow of information both internally and externally
Industry Type : Construction / Civil Engineering
Functional Area : Secretary / Front Office / Personal Assistant (PA)
Desired Candidate Profile
1. Knowledge, Skills, Experience and Qualifications
College graduate
Knowledge and working experience with MS- Office
English language proficiency
Proven experience of producing correspondence and documents
Excellent interpersonal skills
Professional and approachable
Time management
Stress tolerance
Self-motivation
Detail-oriented and understands the deadline driven nature of work
Ability to multi-task
Ability to maintain organized filing system
2. Physical Requirements of the Job - If Applicable
The job of the Secretary do not require local or international travel
